XIII.
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BUSINESS SERVICES CONSENT ITEMS
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| Approve all Consent Items as detailed in Items XIII.b. – XIII.z.
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| Approve Agreement with the A. K. Smiley Public Library Heritage Tours, to conduct a program entitled “Fourth Grade Heritage Tours”, which will include a tour of local historical sites, effective August 1, 2023 through July 31, 2024, and thereafter renewed until terminated or revised. Authorize Jason Hill, Assistant Superintendent, Business Services, to sign on behalf of the Board (Appendix Item).
The Heritage Auxiliary of the Assistance League of Redlands operated the Fourth Grade Heritage Tour Program since 1983 which includes a tour of local historical sites to promote enrichment and encourage appreciation of Redlands history. The Heritage Auxiliary was dissolved in May 2015. The A.K. Smiley Public Library Heritage Tours took over the tours with the same volunteers.
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| Approve Agreement with the Redlands Boys and Girls Club, to provide comprehensive management and supervision services for Redlands Unified School District Students to operate before and after school programs, effective August 9, 2023 through June 6, 2024, at a cost not to exceed $1,500,000.00, to be funded by After School Learning Funds (Appendix Item).
In conjunction with the Redlands Unified School District, the Boys & Girls Clubs of Greater Redlands-Riverside provides before-school, after-school, and camp programs for youth where they provide resources and necessities to our youth. We would like to continue our partnership with the Boys & Girls Club to continue to prepare future problem-solvers, innovators and leaders.
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| Approve Amended Colton-Redlands-Yucaipa Regional Occupational Program (CRY-ROP) Joint Power Agreement, effective July 1, 2023. Authorize Patrick Kelley, Interim Superintendent, to sign on behalf of the Board (Appendix Item).
This CRY-ROP Joint Powers Agreement was originally adopted on June 21, 1971 pursuant to the provisions of Title I, Division 7, Chapter 5, Article 1 (Section 6500, et seq.) of the California Government Code, relating to joint exercise of powers among the Colton Joint Unified School District, the Yucaipa-Calimesa Joint Unified School District and the Redlands Unified School District. This will be the eighth amendment to the agreement. The agreement provides the establishment of a Regional Occupation Program that will train primarily high school students residing in the participating districts in order to provide them with high quality and economic career technical education and employment skills. The Regional Occupation Program will also serve persons who reside in a participating district, are not enrolled in a high school, and will benefit from career technical education services in addition to regular adult students with a high school diploma or recognized equivalent or individuals age eighteen (18) and over.
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| Approve Consulting/Software Agreement with Gaggle, to provide Gaggle Safety Management for Google, at a cost not to exceed $271,971.00, to be spread over three years at $90,657.00 per year, effective July 1, 2023 through June 30, 2026, to be funded by Local Control Accountability Funds (Appendix Item).
Gaggle is one of the industry leaders in providing a ‘watchdog’ filter of the web content that travels between students and teachers. Gaggle’s unique technology can pick up questionable written or visual content before it gets to the end user. With the increased connectivity capability for Redlands Unified students, it is imperative to take measures to make sure our students are safe. A Gaggle technician will review questionable emails and documents sent and received by RUSD students and will alert a RUSD administrator if there is inappropriate communication happening between parties. This technology comes highly recommended by several local school districts, meets Children’s Internet Protection Act (CIPA) compliance requirements, and also adheres to digital citizenship efforts in RUSD.
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| Approve Agreement for Use of Facilities with the Redlands Swim Team (RST) to use pools at Citrus Valley High School, Redlands East Valley High School and Redlands High School, effective July 1, 2023 through June 30, 2024, in the amount of $32,600.00 for up to 2,000 hours of pool use (Appendix Item).
Redlands Swim Team (RST), a non-profit 501C3 corporation, has used the high school pools for their practices and swim meets for years. This agreement will allow RST to use the high school pools for up to 2,000 hours through June 30, 2024. The agreement can be renewed annually on July 1st, with mutual agreement of both parties.
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| Approve Agreement for Use of Facilities with the Renegades Water Polo Club to use pools at Citrus Valley High School, Redlands East Valley High School and Redlands High School, effective July 1, 2023 through June 30, 2024, in the amount of $11,410.00 for up to 700 hours of pool use. Authorize Jason Hill, Assistant Superintendent, Business Services, to sign on behalf of the Board (Appendix Item).
Renegades Water Polo Club, a non-profit 501C3 corporation, has used the high school pools for their practices and swim meets for years. This agreement will allow Renegades Water Polo Club to use the high school pools for up to 700 hours through June 30, 2024. The agreement can be renewed annually on July 1st, with mutual agreement of both parties.
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| Approve Subgrantee/Project Agreement with the San Bernardino Community College District for the California Adult Education Program (CAEP), in the amount of $888,512.00, for the period of July 1, 2023 through June 30, 2024 (Appendix Item).
The California Department of Education and the California Community College Chancellor’s Office are working together to establish linkages for students across their systems that provide adults with the academic and career skills needed to enhance student success. The California Adult Education Program (CAEP) was formerly the Adult Education Block Grant (AEBG).The legislature has committed funds to regional consortia composed of K-12 districts, community college districts, County Offices of Education (COE), and joint power authorities (JPAs) to collaborate regionally for the purpose of expanding and improving adult education services by creating linkages between the educational systems.
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| Approve Agreement with School Services of California, Inc., to provide assistance regarding school finance, legislation, school budgeting and general fiscal services, effective July 1, 2023 through June 30, 2024, to be funded by District Administration and Business Services Funds (Appendix Item).
School Services of California, Inc., will provide assistance from a financial stand point with Business Services, focusing on the financial reporting periods throughout the year.
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| Approve the Compromise Agreement between the Redlands Unified School District and the family of Student, effective upon approval by the Board, to resolve the dispute referenced in OAH No. 2023020513, to resolve the dispute referenced in OAH No.2023020513, shall be funded by Special Education Administration Funds.
Family, on behalf of Student, filed a special education due process hearing request with the Office of Administrative Hearings (OAH No. 2023020513). Family contends that Student's individualized educational program denied Student a free and appropriate public education ("FAPE"). The District contends that it made a FAPE available to Student. Family and the District have negotiated a compromise to resolve this dispute, through which the District has agreed to provide certain educational services for Student, pending approval of the Board, and in exchange, Family has agreed to certain of the District's requests.
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| Approve Amendment No. 1 to existing agreement with PCH Architects, for Architectural and Engineering Services for HVAC Upgrades and Improvements at the District Office for a cost of $13,740.00 to be funded by Covid Funds. Authorize Jason Hill, Assistant Superintendent, Business Services, to sign on behalf of the Board (Appendix Item).
On February 8, 2022 the Board approved the agreement with PCH Architects to provide architectural and engineering services for HVAC Upgrades and Improvements at the District Office. This amendment will provide additional services needed for the relocation of interior equipment to the outside, to maximize functional use of air-conditioned spaces.
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| Approve Amendment No. 1 with School Facility Consultants to provide Consulting Services assisting the District in obtaining state funding through the Office of Public School Construction, to extend existing agreement to June 30, 2025. Authorize Jason Hill, Assistant Superintendent, Business Services, to sign on behalf of the Board (Appendix Item).
On June 14, 2022, the Board approved the agreement with School Facility Consultants to provide Consulting Services assisting the District in obtaining state funding through the Office of Public. This amendment will extend the agreement for two years as the District is applying for future state funding.
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| Approve Amendment No. 1 to an existing agreement with Simun Psychological Assessment Group and Redlands Unified School District to extend the contract dates from June 30, 2023 through December 31, 2023, for continued support to conduct educational evaluations (Appendix Item).
Simun Psychological Assessment Group is currently contracted by the District to conduct educational evaluations for District students through June 30, 2023. These in-process evaluations are expected to be completed by December 31, 2023.
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| Ratify/Approve Agreement with Commercial Real Estate Inspectors, LLC to provide a General Visual Inspection, Written Inspection Report and RISK Assessment, for the property located at 304 9th Street in the City of Redlands, in the amount of $6,610.00, to be funded by Redevelopment Agency Funds. Authorize Jason Hill, Assistant Superintendent, Business Services, to sign on behalf of the Board (Appendix Item).
Commercial Real Estate Inspectors, LLC will assist the District in its due diligence with an inspection of building infrastructure for the property located at 304 9th Street, prior to the completion of sale.
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| Ratify /Approve Amended Paradigm Services, Inc., provider of Medicaid direct service and administrative claiming services to be invoiced per attached amended agreement, originally Board approved July 1, 2021 through June 30, 2026. Authorize Jason Hill, Assistant Superintendent, Business Services, and Brian Guggisberg, Director of Fiscal Services, to sign on behalf of the Board (Appendix Item).
Paradigm Healthcare Services provides Medicaid direct service and administrative claiming services to school districts, County offices of education, and local education consortia with the state of California. Using its proprietary algorithms and know-how, Paradigm will determine Medi-Cal eligibility and identify Medi-Cal numbers within the limits imposed by the Department of Health Care Services (DHCS) and county governments. Paradigm will provide MAA Consulting and Invoicing Services. The District has been using Paradigm Services since January 19, 2005.
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| Ratify/Approve Agreement with PCH Architects, to provide Architectural and Engineering Design Services for Charging Stations at the Transportation Yard, in the amount of $25,000.00 plus reimbursables, to be funded by Transportation Funds. Authorize Jason Hill, Assistant Superintendent, Business Services, to sign on behalf of the Board (Appendix Item).
PCH Architects will assist the District with Architectural and Engineering Design Services for Charging Stations at the Transportation Yard. Services will include construction document services, assistance with bid preparation and construction support.
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| Approve Change Order No. 5 with Roadway Engineering & Contracting, Inc., Redlands East Valley High School Parking Expansion, Bid 14-22, in the amount of $8,304.00, to be funded by Developer Fees, Redevelopment Agency Funds and/or CFD Funds (Appendix Item).
This change order is for Bid 14-22, Redlands East Valley High School Parking Expansion Project, which the Board awarded on May 24, 2022. This change order addresses unforeseen conditions and contains an explanation of the reason for the change order, the amount, and the amended contract amount.
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| Award Bid 19-23 for Paper and Miscellaneous Supplies to the lowest responsible/responsive bidder, P & R Paper Supply Co., effective July 1, 2023, for one year which may be extendable up to a total of five years. Authorize Jason Hill, Assistant Superintendent, Business Services, and Amy Drummond, Purchasing Director I, to sign related documents on behalf of the Board.
Bid Number 19-23 for Paper and Miscellaneous Supplies will provide supplies for Child Nutrition Services. Bid opened on 5/30/2023 at 10:00 a.m.
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| Approve John Joseph “Juan” Cabral, Superintendent, as an authorized agent for documents, contracts and certification of Board action on behalf of the Governing Board, effective June 20, 2023 (Appendix Item).
The San Bernardino County Superintendent of Schools, School Claims Division County Form No. 1, 2, and 4 approves and terminates authorized agent status for the District.
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| Approve the participation of the Redlands Unified School District in Piggybacking with the Capistrano Unified School District Bid# 2122-04 for Milk, Juice & Dairy Products, through Hollandia Dairy as needed for Child Nutritional Services. It has been determined that such Piggybacking shall be in the best interest of the District in securing the necessary goods and services for these said products. Authorize Jason Hill, Assistant Superintendent, Business Services, and Amy Drummond, Purchasing Director I, to sign related documents on behalf of the Board.
Authorization of the board is required for the District to take advantage of pricing available through Hollandia Dairy for our Child Nutrition Services’ needs.
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| Approve the participation of the Redlands Unified School District in Piggybacking on the Pomona Unified Collaborative RFP# 09(22-23) FN with Gold Star, Inc. for distribution of USDA Foods and Commercial Foods Products as needed for Child Nutrition. It has been determined that such Piggybacking shall be in the best interest of the District in securing the necessary goods and services for these said products. It is further recommended that the following individuals be authorized to sign purchase orders for such participation. Authorize Jason Hill, Assistant Superintendent, Business Services, and Amy Drummond, Purchasing Director I, to sign related documents on behalf of the Board (Appendix Item).
Redlands Unified School District's participation in the Pomona Unified School District Collaborative RFP# 09(22-23)FN with Gold Star Foods, Inc. for frozen, refrigerated processed food products. The collaborative includes 17 school districts serving over 235,000 meals daily. Pomona Unified School District-Food and Nutrition Services Department is the lead agency. This collaboration is in the best interest of the District for procuring necessary goods and services for Child Nutrition Services.
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| Approve the participation of the Redlands Unified School District in Piggybacking on the Riverside Unified School District RFP # 2022/23-33 with Gold Star Foods for Fresh Bread and Tortilla Products as needed for Child Nutrition. It has been determined that such Piggybacking shall be in the best interest of the District in securing the necessary goods and services for these said products. Authorize Jason Hill, Assistant Superintendent, Business Services and Amy Drummond, Purchasing Director I, to sign related documents on behalf of the Board.
Authorization of the Board is required for the District to take advantage of the pricing available through Gold Star Foods for our Child Nutrition Services’ needs.
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| Accept as complete and approve filing a Notice of Completion with the County Hall of Records for Bid 7-21 with Dalke & Sons Construction Inc., for Sitework for Relocatables at Various Sites (Redlands High School). Authorize Jason Hill, Assistant Superintendent, Business Services, to sign on behalf of the Board (Appendix Item).
On April 27, 2021, the Board awarded Bid 7-21 to Dalke & Sons Construction Inc., for Sitework for Relocatables at Various Sites (Redlands High School). Authorized District staff has verified the work has been completed in accordance with bid specifications as of May 30, 2023.
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| Accept as complete and approve filing a Notice of Completion with the County Hall of Records for Bid 14-22 with Roadway Engineering & Construction Corp., for the Redlands East Valley High School Parking Lot Expansion Project. Authorize Jason Hill, Assistant Superintendent, Business Services, to sign on behalf of the Board (Appendix Item).
On May 24, 2022, the Board awarded Bid 14-22 to Roadway Engineering & Construction Corp., for the Redlands East Valley High School Parking Lot Expansion Project. Authorized District staff has verified the work has been completed in accordance with bid specifications as of May 30, 2023.
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| Ratify/Approve Attendance at Professional Meetings (Appendix Item).
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| Approve Payment Transmittal Numbers 23001572 through 23001667 for June 13, 2023, in the amount of $6,186,172.05. Authorize Jason Hill, Assistant Superintendent, Business Services, to sign on behalf of the Board (Appendix Item).
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